Business and Delegation Transport for EXPO 2027

Start with one transport owner

Assign one person to maintain the working itinerary and communicate approved changes. Passengers can still receive their own pickup details, but a central owner reduces conflicting versions of the schedule.

Build an arrival matrix

List each flight, passenger group, baggage requirement, destination and working contact. Flights arriving close together may still require separate pickups if baggage, terminals or destinations differ.

• Arrival date, flight number and scheduled time
• Passenger names or group label
• Mobile number available on arrival
• Hotel or first meeting destination
• Suitcases, samples and event equipment

Separate fixed and flexible movements

Mark venue appointments, speaker calls and flights as fixed. Dinners, informal visits and optional city stops may be flexible. This distinction helps a provider assess point-to-point transfers versus chauffeur standby time.

Plan communication for event days

The confirmed plan should identify who can approve a time or vehicle change, how passengers receive meeting instructions and what happens if part of the programme moves. Avoid sharing unnecessary personal information with large groups.

Ask the offer to define assumptions

A useful business offer distinguishes confirmed and provisional movements. It should state the quoted vehicle categories, price basis, waiting conditions, change process, payment terms and cancellation rules. No website label should replace those agreed details.